Election Saathi Privacy Policy

Election Saathi (“Election Saathi”, “we”, “us”, or “our”) offers a simple, secure online platform for gathering information. It facilitates the processes of gathering information from SVEEP outcomes, and announcing campaign, advertising related in both virtual and in-person elections, votes, and meetings.

This Privacy Policy describes the privacy practices of Election Saathi, and how we handle personal information that we collect through our Services.

If you are a voter using our platform, Election Saathi operates as a data processor or service provider with respect to managing and facilitating the voting process and searching own booth details on behalf of the District Administration and we process your personal information as instructed by Administrators. Election Saathi assists with vote administration, communication, and analysis by providing tools to Administrators; however, we do not control the personal information requested or collected in that context. Any queries about your personal information and how it is processed pursuant to a voting process should be directed to the Administrator. There are instances where we act as a controller (or equivalent under applicable law) with respect to voting information, for example, when we use this information for our own purposes. Such purposes may include aggregating voting data for analysis, conducting statistical research, or improving our Services. For more information, please see the “How We Use Personal Information” section below.

1. PERSONAL INFORMATION WE COLLECT

Users of our Services fall into one of the following categories:

• Administrator Users are individuals using the Services within or on behalf of the administering organization to set up and administer voting processes and includes “Developers” who utilize the Election Saathi application programming interface (API) and/or webhooks to create, manage, or integrate voting processes.
• Voters are individuals who engage with the Services to receive information about votes and to participate in voting processes. Voters are invited to use the Services by Administrators.
• Prospective Customers are individuals who are considering or currently engaged in purchasing Services, and those who are seeking information about the Services.

We refer to Administrator Users, Voters, and Prospective Customers collectively as “Users”. The personal information we collect from you depends on how you interact with us and our Services. We have listed below the categories of information that we may collect from Users and any other parties we interact with.

Users

• Contact information, such as your first and last name, email and mailing addresses, phone number, job title or role, and any other information you choose to provide. If you are a Voter, we would only collect such information as a controller (or equivalent under applicable law) if you were to contact us directly with queries.
• Account information, such as the username and password you use to access our Services as an Administrator User and the key and password you use to access our Services as a Voter.
• Communications that we exchange with you, including when you contact us with questions, feedback, or otherwise.
• Marketing information, such as your preferences for receiving marketing communications and details about your engagement with them.
• Usage information, such as information about how you use the Services and interact with us.
• Technical information. We, our service providers, and our advertising partners may automatically log and combine information about you, your computer or mobile device, and your interactions over time with the Services, online resources, and our communications, such as:
• Information from third parties.
• Social media. We may maintain pages on social media platforms, such as LinkedIn, Twitter, and Facebook. When you visit or interact with our pages on those platforms, you or the platforms may provide us with information through the platform.
• Other sources. We may obtain personal information from other third parties, such as marketing partners, credit reporting agencies, data providers, and other publicly-available sources.
• Other information not specifically listed here, which we will use as described in this Privacy Policy or as otherwise disclosed at the time of collection.

Voters

• Voting information. In the course of providing our Services, we may collect personal information in connection with the votes that Voters cast. This includes, but is not limited to, the choices you make in the voting process and any personal information associated with your vote as directed by the Administrator responsible for the vote. It's important to note that while we may aggregate voting information for our analytical purposes, this aggregation process is designed to ensure that individual votes are not identifiable and are not used for our own purposes. Our commitment is to maintain the confidentiality and anonymity of each voter's choices.